Bookkeeping
Sales, purchases, expenses, receipts, payments and journals posted from your source documents, with correct ledgers, cost centres and GST tax codes.
Accounting & Bookkeeping Outsourcing in Kochi
T K Chandy & Associates provides accounting and bookkeeping outsourcing in Kochi for companies, LLPs, firms, NGOs and start-ups. Our chartered accountant-led team keeps your books up to date every month, reconciles bank, GST and TDS, manages receivables and payables, sends a monthly MIS pack and closes the year ready for audit and tax filing.
- Led by a chartered accountant since 1994
- Member of SGA World International
- Kakkanad, Kochi
At a glance
Accounting outsourcing at a glance
- Who it suits: Companies, LLPs, partnership firms, proprietors, NGOs and start-ups that want accurate books without hiring and supervising a full in-house accounts team.
- What we do: Day-to-day bookkeeping, bank reconciliation, receivables and payables, GST and TDS-ready ledgers, a monthly MIS report and year-end finalisation.
- How it works: You share bills, bank statements and sales data by a secure upload or in your own cloud software; we post, reconcile and report on a fixed monthly calendar.
- The result: Books that agree with your GST returns, TDS returns and bank balances, so the audit, tax return and bank renewal go through without last-minute rework.
Most small and growing businesses in Kochi do not fall behind on accounts because they lack software. They fall behind because bills arrive late, the accountant leaves, bank entries pile up unreconciled and GST credit is claimed on invoices that never reached the books. By March, the year-end becomes a rescue job.
Accounting and bookkeeping outsourcing with T K Chandy & Associates replaces that cycle with a monthly routine run by a qualified team at our Kakkanad office. We record your transactions, reconcile every bank account, keep customer and supplier ledgers clean, match your books with GSTR-1, GSTR-3B and GSTR-2B, account for TDS correctly and send you a short MIS report each month. Because the same firm handles GST, TDS compliance and audit, the figures stay consistent from the first entry to the filed return.
Bookkeeping services in Kochi
Who Do We Keep Books For?
We work with businesses across Ernakulam and Kerala, and with Indian entities of overseas groups. Every engagement is supervised by a chartered accountant who reviews the monthly close and stays your point of contact.
- Private limited companies and LLPs that need audit-ready books and ROC-compliant accounts
- Traders, distributors and manufacturers with GST, inventory and many supplier invoices
- IT, ITES and service companies in and around Kakkanad, including export billing in foreign currency
- Clinics, hospitals, schools, hotels and professional firms
- NGOs, trusts and societies that need fund-wise accounts for donors and audits
- NRI-owned and foreign-owned businesses that want a reliable team on the ground in Kochi
What the service covers
What Is Included in Our Accounting Outsourcing?
Bank reconciliation
Every bank, card and payment-gateway account reconciled monthly, with unexplained items listed for you instead of parked in suspense.
Receivables and payables
Customer and supplier ledgers kept clean, ageing reports, payment follow-up lists and periodic balance confirmations with key parties.
GST- and TDS-ready books
Books matched with GSTR-1, GSTR-3B and GSTR-2B, input tax credit tracked, and TDS deducted, booked and agreed with your challans and returns.
Monthly MIS
A short pack with profit and loss, balance sheet, cash position, receivables, payables and the numbers you track most, compared with budget or last year.
Year-end finalisation
Closing entries, depreciation, provisions, inventory valuation, schedules and financial statements ready for the statutory or tax audit.
Choosing a model
Should You Outsource Accounting or Hire In-House?
Many Kochi businesses use a mix: a junior staff member collects documents and raises invoices, and we do the accounting, reconciliation and review. The comparison below helps you decide.
| Point | In-house accountant | Outsourced to a CA firm |
|---|---|---|
| Continuity when staff leave | No – work stops until a replacement is trained | Yes – a team covers the work and keeps the files |
| Review by a chartered accountant | Usually only at year end | Yes – every month before the MIS is released |
| GST, TDS and audit knowledge | Depends on the individual | Built in – the same firm handles compliance |
| Cost structure | Salary, PF, ESI, leave, training and software | Fixed monthly fee agreed in writing |
| Daily presence at your office | Yes | No – remote, with scheduled visits where needed |
For businesses that need someone at the counter every day, we can also review and supervise the work of your in-house accountant instead of taking over the full books.
Our process
How Does Outsourced Bookkeeping Work With Us?
Step01
Review and onboarding
We study your existing books, software, chart of accounts and pending backlog, then agree the scope, monthly calendar and fee in an engagement letter.
Step02
Clean-up of opening balances
Where needed, we bring the books up to date, reconcile banks and GST, and confirm opening balances before routine monthly work begins.
Step03
Document flow
You share invoices, bills, bank statements and payroll data each week or month through a shared folder or your cloud accounting software.
Step04
Monthly posting and reconciliation
We post all transactions, reconcile banks, GST and TDS, and send a short list of open queries rather than many separate emails.
Step05
Review and MIS
A chartered accountant reviews the month's accounts and we send the MIS pack, usually within the first fortnight of the following month.
Step06
Year-end close
We pass closing entries, prepare schedules and financial statements, and work with your auditor until the audit is signed.
Getting started
What Documents Do We Need Each Month?
A steady flow of these documents keeps the books current and the monthly fee predictable:
- Sales invoices and credit notes
- Purchase and expense bills
- Bank and credit card statements
- Payment gateway and UPI settlement reports
- Petty cash vouchers and cash book
- Payroll register and salary statement
- Loan statements and EMI schedules
- GST portal data (GSTR-2B) or login access
- TDS challans and certificates received
- Stock summary or closing stock figures
- Fixed asset purchase and sale invoices
- Contracts, rent and lease agreements
Software and secure working
Which Accounting Software Do We Work With?
We work in the software you already use, so you keep ownership of your data and your history. Our team regularly works on packages such as Tally Prime, Zoho Books and other cloud or desktop accounting systems and ERPs. These are examples only; we have no partnership with any software vendor and will recommend a package only if your current one no longer fits.
Remote and cloud workflow. With cloud software, we post directly into your company file and you see the same live numbers. With desktop software, we agree a secure method of data exchange and backup. Either way, you approve payments and banking yourself; we do not need to operate your bank accounts.
Data security and legal requirements. Access is limited to the team on your engagement, client data is kept confidential under ICAI ethics, and we stop using any shared access when the engagement ends. Companies must keep books that can be accessed in India, with a daily backup on servers located in India where books are kept electronically, and use software that records an audit trail (edit log) that cannot be disabled. We check these points for you at onboarding.
Worked example
Example: Monthly Books for a Kochi Trading Company
A family-run building materials distributor in Ernakulam had about 600 invoices a month, one accountant and books that were four months behind. GST returns were being filed from sales registers, not from the books.
- We cleared the backlog in six weeks and reconciled three bank accounts and the cash book.
- We matched purchase bills with GSTR-2B and found input tax credit claimed on invoices that suppliers had not reported, which was reversed before the annual return.
- We set up supplier-wise TDS tracking and a receivables ageing report that the owner reviews every Monday.
- From the following month, the MIS pack showed gross margin by product line and overdue customer balances.
At year end, the accounts were finalised within weeks of 31 March and the tax audit started on time, with books, GST returns and TDS returns agreeing.
Fees and timing
How Much Does Accounting Outsourcing Cost in Kochi?
There is no standard rate. The monthly fee depends on the number of transactions and invoices, the number of bank accounts and branches, whether you have inventory, GST and TDS volumes, foreign currency transactions, how fast you need the MIS, and the condition of the books when we start. A backlog clean-up, if needed, is quoted separately. We quote a fixed monthly fee in writing after reviewing a sample month of your transactions, and review it once a year if your volumes change.
A typical onboarding takes two to four weeks. Monthly accounts are usually closed within the first fortnight of the following month, ahead of the GST and TDS deadlines in our compliance calendar.
Records you must keep
How Long Must Business Books Be Kept in India?
- Companies Act, 2013 (section 128)
- Books at the registered office, or electronically with access in India, preserved for at least 8 years
- Companies (Accounts) Rules
- Accounting software must keep an audit trail (edit log) of every change that cannot be disabled
- CGST Act (sections 35 and 36)
- Accounts kept at the principal place of business and retained for 72 months from the due date of the annual return
- LLP Act, 2008
- Books kept at the registered office and preserved for 8 years
Why T K Chandy & Associates
Why Outsource Your Accounting to Us in Kochi?
CA-reviewed every month
A firm led by T K Chandy Vaidyan, chartered accountant since 1994, with qualified staff and a CA review before your MIS is released.
Books, tax and audit together
GST, TDS, income tax and audit support from the same firm, so your accounts agree with every return you file.
A Kochi office you can visit
Our Kakkanad team is close to Infopark and the industrial areas of Ernakulam for meetings, document pickups and year-end work.
Team, not one person
Your work does not stop when someone is on leave; a team works on your file under one engagement lead.
Confidential and secure
Limited access, ICAI confidentiality rules and no use of your data beyond the engagement.
Cross-border support
For groups with UAE or UK entities, coordination with independent associate firms through SGA World International.
Related services
Which Services Work With Outsourced Accounting?
Payroll services
Monthly salary processing, PF, ESI, professional tax and TDS on salaries.
Virtual CFO
Budgets, cash-flow forecasts and lender reporting built on your monthly books.
GST services
GST returns, reconciliations and annual returns that agree with your ledgers.
TDS compliance
TDS deduction, deposit, quarterly returns and certificates.
Statutory audit
Independent audit of companies and LLPs once the year is closed.
ROC / MCA compliance
AOC-4, MGT-7 and LLP filings after your accounts are finalised.
Get a quote
Request an accounting outsourcing quote
Tell us your business type, the software you use and roughly how many invoices you raise and receive each month. We will reply with the scope, a monthly calendar and a fixed fee.
Prefer to talk now? Call +91 484 354 1530 or email [email protected].
Who prepared this page
Written and reviewed by chartered accountants at T K Chandy & Associates
This page is prepared by the audit and tax team at our Kakkanad, Kochi office and checked against the Companies Act, the Income-tax Act, GST law and ICAI standards. It is reviewed whenever the rules change.
- Last reviewed 29 October 2026
- Led by T K Chandy Vaidyan, chartered accountant since 1994
- Member of SGA World International
Have a question about your business?
Tell us your entity type, what you need and any deadline. A chartered accountant will reply.
Ask an expertFrequently asked questions
Accounting and bookkeeping outsourcing in Kochi – frequently asked questions
Short answers to the questions clients in Kochi ask us most. Still unsure?
Talk to our team01.What is accounting outsourcing?
Accounting outsourcing means a professional firm keeps your books instead of, or alongside, an in-house accountant. The firm records transactions, reconciles bank accounts, keeps ledgers, prepares reports and closes the year, while you keep control of approvals and payments.
02.Is it safe to outsource bookkeeping to a CA firm?
Yes, if access is controlled. Chartered accountants are bound by ICAI confidentiality rules. We limit access to the team on your engagement, work in your own software where possible, and do not need to operate your bank accounts.
03.Do you work on Tally Prime and Zoho Books?
Yes. Our team works on Tally Prime, Zoho Books and other common desktop and cloud accounting packages. We usually continue in your existing software so you keep your data and history; these are examples, not vendor partnerships.
04.Can you keep our books remotely?
Yes. Most clients share documents through a secure folder or give us access to their cloud accounting software. We visit or meet at our Kakkanad office when needed, for example at onboarding and year end.
05.How often will we receive reports?
Monthly. After each month is closed and reviewed, we send an MIS pack with the profit and loss, balance sheet, cash position, receivables and payables. Weekly cash or receivables reports can be added.
06.Can you clear a backlog of unwritten books?
Yes. We first review how far behind the books are, then clear the backlog, reconcile banks and GST, and confirm opening balances. Backlog work is quoted separately from the monthly fee.
07.Do you also file GST and TDS returns?
We can. The books we keep are matched with your GST and TDS data, and our GST and TDS teams can file the returns from the same figures. You can also keep filings with another consultant if you prefer.
08.How long must a company keep its books of account?
Under section 128 of the Companies Act, 2013, books must be preserved for at least eight years. Under GST, accounts must be retained for 72 months from the due date of the annual return for that year.
09.What is the audit trail requirement for accounting software?
Companies must use accounting software that records an edit log of every change, with the date, and the audit trail cannot be disabled. Auditors report on this, so we check your software settings at onboarding.
10.Is bookkeeping outsourcing suitable for a small proprietorship?
Yes. Even a small trader or professional benefits from monthly reconciled books, especially if GST-registered or close to the tax audit limit. The fee is lower for low transaction volumes.
11.Can you work with our in-house accountant?
Yes. Many clients keep a staff member for invoicing and document collection, and we handle posting, reconciliation, review and reporting, or simply review and correct the in-house accountant's work each month.
12.Who prepares the year-end financial statements?
We do, as part of the service – closing entries, depreciation, provisions, schedules and the financial statements. If we keep your books we cannot also be your statutory auditor, so another firm audits them.
13.How do you charge for accounting outsourcing in Kochi?
We quote a fixed monthly fee in writing, based on your transaction volume, bank accounts, inventory, GST and TDS work and reporting needs. We review a sample month before quoting.
14.Do you keep books for NRIs and foreign-owned companies in Kerala?
Yes. We keep books for NRI-owned businesses and Indian subsidiaries of foreign companies, including foreign currency transactions and group reporting packs, and coordinate with overseas accountants where needed.
References:Companies Act 2013 (India Code) · Ministry of Corporate Affairs · CBIC – GST · Income Tax Department — reviewed 29 October 2026